The ULTIMATE
OWNER’S REPRESENTATIVE
CONTRACTOR MANAGEMENT
At Ultimate Construction Management, we recognize the paramount importance of effective contractor engagement and management for the success of your project. To this end, we are pleased to offer a comprehensive suite of Contractor Engagement services that are designed to assist you in sourcing, engaging, and retaining the most suitable contractors for your unique requirements. Our Contractor Prequalification service guarantees that only contractors who meet our rigorous standards are selected for your project. Our teams of experienced Contract Negotiators and Contractor SOR Negotiators will work closely with you to ensure that you achieve the best possible rates, terms, and conditions. We also provide Contractor Compliance services, which involve ongoing monitoring and assessment of contractors to ensure that they comply with all specifications, requirements, and standards. Finally, our Contractor Retention/Relationship services are designed to cultivate and nurture long-term, mutually beneficial partnerships with your contractors, fostering their dedication to the success of your project.
ESTIMATING & BUDGET MANAGEMENT
Ultimate Construction Management offers a comprehensive suite of specialized services to manage project Estimating and Budget Management. Our services are highly adaptable and can be customized to meet the unique requirements of your project. Our team of skilled experts provides invaluable Project Estimating Resources, enabling you to gain a precise and accurate understanding of your project costs. We offer Detailed Takeoff's and Costs for CSA and MEP scopes, ensuring that every aspect of your project is meticulously accounted for.
Our Project Budgeting and ROM services help you maintain a smooth and cost-effective workflow, ensuring that your project stays within budget and on schedule. Our High Level Budgetary Costs for Potential Projects provide you with a broad perspective, enabling you to make informed decisions regarding future project investments.
To facilitate the bidding process, we also offer Contractor Request For Proposal's and Bid Leveling services, which help to streamline and optimize the procurement process. At Ultimate Construction Management, we are committed to delivering outstanding services that help our clients achieve their goals and bring their visions to life.
PROJECT CONTROLS MANAGEMENT
We understand that expert Project Controls Management is crucial for the success of your project. That's why we offer a full range of Project Controls Management services, including Project Forecasting and Budgeting, Resource-Loaded P6 Project Scheduling for all activities, and Earned Value Management (EVM) Tracking and Reporting. With our Schedule Performance Indicators (SPI) and Cost Performance Indicators (CPI), you can monitor the progress of your project in real-time and make informed decisions. Additionally, our Per Diem Validation service ensures that all contractor costs are accurately calculated and justifiable.
DASHBOARD MANAGEMENT
Key Performance Indicators (KPIs) provide a way to quantitatively monitor the business from start to finish, without requiring excessive money or effort. By using daily, weekly, monthly, and quarterly dashboards, stakeholders can stay informed about the performance of the overall project as well as individual portions of the project, in real-time. The dashboards are accessible via the cloud with a smart phone, tablet, or computer, making it easy to track the progress without having to spend unreasonable amounts of money or time. This allows project managers and stakeholders to make informed decisions, and ensure the success of the project, while keeping costs and efforts to a minimum.
SOR / UNIT RATE MANAGEMENT
The Contractor Schedule of Rates (SOR) and Unit Rate Normalization are essential tools for ensuring that the market rates are being used in the project. The contractor's individual item code mapping is used to accurately reflect the SOR, and the SOR item code changes and negotiations help to ensure that the project is on track. To validate the progress of the project, monthly progress billing validation of installed quantities is performed. Building Information Modeling (BIM) and field quantity surveying are used to confirm the accuracy of the as-built and as-paid amounts. Engineering to field install reconciliations and close out procedures are also performed to ensure that the project is completed to the highest standards. These tools and processes work together to provide a comprehensive and efficient approach to managing the project, from start to finish.
logistics management
Coordinating multi-billion-dollar, time-sensitive, and cost-critical project schedules is a complex and demanding task. Effective warehousing and transportation logistics play a crucial role in ensuring that the project stays on track. On-site and off-site warehousing logistics help ensure that all necessary materials, tools, and equipment are readily available when needed. Tool and equipment transportation logistics are carefully planned and managed to ensure that all items are transported to and from the job site efficiently and safely. Key materials, equipment, and tools are cataloged to keep track of inventory and ensure that everything is accounted for. These logistics processes work in tandem to support the coordination of the project schedule, ensuring that the project stays on track and meets its critical deadlines and budget constraints.
QA / QC MANAGEMENT
Quality Assurance (QA) and Quality Control (QC) Management is a crucial aspect of construction projects. Contractor engagement is a key component of this process, as it helps to establish a partnership between the contractor and the project team. Contractor prequalification is an important step in the selection process, as it helps to ensure that the contractor has the necessary qualifications and experience to perform the work. Contract negotiations play a crucial role in setting expectations and establishing the terms of the agreement. Contractor compliance is essential for ensuring that the work is performed in accordance with the contract, and contractor retention and relationship building help to foster a long-term partnership. These elements work together to support the QA/QC management process, helping to ensure that the project is completed to the highest standards, and that the quality of the work meets the required specifications.
Health & Safety Management
Ultimate Construction Management prioritizes the health and safety of all personnel on our job sites. That's why we offer a comprehensive Health Safety and Environment (HS&E) Program Management service for our clients. Our Sitewide Contractor HS&E Program is designed to ensure the safety of everyone on the site and provide a safe working environment. We also offer a Project Workforce Incentive Program to encourage and reward safe behavior. Our Contractor Compliance Assurance ensures that all contractors on the site meet our high standards for health and safety. To further assure our clients, we provide Project Specific Governance Assurance and Key Performance Indicator logging for potential incident mitigation. Our commitment to safety extends to the data logging of all Near Miss, Equipment and Personnel Incidents, providing valuable insights and information for continuous improvement.
Our platform offers a comprehensive solution for document controls management, both internally and externally. The platform is set up to provide a reverse-facing Contractors Portal for external use, where contractors can upload necessary documents and performance data on a daily basis for the internal team to input into a dashboard collection. Additionally, this platform also offers a Contractor Resource Page for all external users, which includes specification, safety programs and data, quality assurance programs, billing and invoicing procedures and forms, client contact information for all areas, a request for information workflow, and a design and drawing distribution and repository. This makes it easy for contractors to access and manage all the necessary information for their projects, while also providing the internal team with a centralized platform for document control management.
